Futures House Limited, a company incorporated in England and Wales (trading as “Runnymede Academic Press”), is the data controller responsible for your personal data. We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Legitimate interests (Art. 6(1)(f)) — improving editorial quality and efficiency
Communicating editorial decisions and publication updates
Performance of a contract (Art. 6(1)(b))
Maintaining security and preventing fraud
Legitimate interests (Art. 6(1)(f))
Responding to enquiries and complaints
Legitimate interests (Art. 6(1)(f))
Complying with legal obligations (e.g. financial records)
Legal obligation (Art. 6(1)(c))
4. AI Processing Disclosure
Runnymede Academic Press uses artificial intelligence tools to assist with certain editorial processes. These include:
Editorial triage: AI evaluates submissions for scope, quality, and integrity to assist editors with initial screening decisions.
Reviewer matching: AI analyses manuscript topics against reviewer expertise to suggest suitable peer reviewers.
Integrity checks: AI assists in detecting potential issues with submitted content.
Revision assessment: AI compares revised manuscripts against original submissions and reviewer feedback.
Typesetting: AI assists in generating publication-ready formatted documents.
All AI outputs are advisory. Final editorial decisions are made by human editors. Manuscript content may be processed by third-party AI service providers under data processing agreements. No manuscript content is used to train third-party AI models.
5. Third-Party Recipients
We may share your personal data with the following categories of recipients, solely for the purposes described above:
Payment processors — to collect APC pre-payments, process refunds, and issue reviewer payments
AI service providers — to support editorial triage, reviewer matching, integrity checks, revision assessment, and typesetting
DOI registration agencies — to assign and register persistent digital object identifiers for published articles
Identity verification providers — to authenticate author accounts via institutional or researcher identifiers
Cloud hosting and infrastructure providers — to host the website, store manuscripts, and operate editorial systems
International payment transfer services — to process reviewer honorarium payments across jurisdictions
6. International Transfers
Some of the third parties listed above are based outside the United Kingdom. Where personal data is transferred internationally, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the UK Information Commissioner, or transfers to countries recognised as providing an adequate level of data protection.
7. Data Retention
Published article metadata and author information: retained indefinitely as part of the scholarly record.
Rejected manuscript data: retained for 2 years following the final decision, then securely deleted.
Reviewer records and reports: retained for 5 years from the date of the review.
Financial and payment records: retained for 7 years in accordance with UK tax and accounting requirements.
Server access logs: retained for 90 days.
Contact form enquiries: retained for 1 year after resolution.
8. Your Rights
Under the UK GDPR, you have the following rights:
Right of access — to obtain a copy of the personal data we hold about you.
Right to rectification — to have inaccurate personal data corrected.
Right to erasure — to request deletion of your personal data, subject to legal retention obligations.
Right to restriction of processing — to limit how we use your data in certain circumstances.
Right to data portability — to receive your data in a structured, commonly used, machine-readable format.
Right to object — to object to processing based on legitimate interests, including AI-assisted processing.
If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):
We encourage you to contact us first so that we can try to resolve any concerns directly.
10. Changes to This Notice
We may update this privacy notice from time to time. Any material changes will be posted on this page with an updated revision date.
Cookie Policy
Last updated: March 2026
1. About Cookies
Cookies are small text files placed on your device when you visit a website. They are widely used to make websites work efficiently and to provide information to site operators.
2. Our Approach
Runnymede Academic Press uses only strictly necessary cookies. We do not use any analytics, tracking, advertising, or third-party marketing cookies.
3. Cookies We Use
Cookie Name
Purpose
Duration
Type
sessionid
Django session cookie. Maintains your authenticated session.
2 weeks (or until logout)
Strictly necessary
csrftoken
Django CSRF protection token. Protects against cross-site request forgery.
1 year
Strictly necessary
OJSSID
OJS session cookie. Maintains your session within the journal management system.
Session
Strictly necessary
4. Consent
Under the Privacy and Electronic Communications Regulations 2003 (PECR), strictly necessary cookies do not require your consent.
5. Third-Party Cookies
Our site does not set any third-party cookies. External services used for payment processing or authentication may set their own cookies, governed by their respective privacy policies.
6. Managing Cookies
You can control and delete cookies through your browser settings. However, blocking essential cookies may prevent certain features from functioning correctly.
These terms of use govern your access to and use of the Runnymede Academic Press website at runnymedeacademicpress.com (“the Website”). By accessing or using the Website, you agree to be bound by these terms.
2. Site Operator
The Website is operated by Futures House Limited, a company incorporated in England and Wales, trading as Runnymede Academic Press.
3. Acceptable Use
You agree to use the Website only for lawful purposes. See our Acceptable Use Policy for full details of prohibited conduct.
4. Intellectual Property
Unless otherwise stated, the content on this Website is the property of Futures House Limited or its licensors and is protected by copyright, trademark, and other intellectual property laws.
Published academic articles are the intellectual property of their respective authors and are made available under the applicable licence terms as stated on each article.
5. No Warranties
The Website is provided on an “as is” and “as available” basis. Futures House Limited makes no representations or warranties of any kind regarding the continuous operation, accuracy, or security of the Website.
6. Limitation of Liability
To the fullest extent permitted by law, Futures House Limited shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of your use of the Website.
Nothing in these terms excludes liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded under English law.
7. Third-Party Links
The Website may contain links to third-party websites. We assume no responsibility for third-party content or practices.
8. Changes
We reserve the right to modify these terms from time to time. The revised terms will apply from the date of publication.
9. Governing Law and Jurisdiction
These terms are governed by the laws of England and Wales. Disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
These terms apply to the purchase of manuscript submission and APC pre-payment services from Runnymede Academic Press (a trading name of Futures House Limited).
2. The Service
The APC pre-payment of £2,495.00 per manuscript covers submission handling, editorial assessment, peer review arrangement, editorial decision-making, and (if accepted) copyediting, typesetting, and open-access publication.
The fee does not guarantee that a manuscript will be accepted for publication.
3. When Payment Is Due
Payment is due at the time of manuscript submission. Your submission will not enter editorial review until payment or a fee waiver has been approved.
4. Payment Method
Payments are processed securely via our PCI-compliant payment provider. We accept major credit and debit cards.
5. VAT
The stated fee is exclusive of VAT. UK VAT will be added where applicable, in accordance with UK tax law. Most international customers will not be charged UK VAT. Where VAT is charged, it will be itemised on your payment receipt.
6. Fee Waivers
Fee waivers are available on a case-by-case basis for authors demonstrating financial hardship or from low- or middle-income countries. Waiver decisions do not affect editorial outcomes.
7. Consumer Rights Act 2015
If you are a consumer, you have the right to expect that the service will be carried out with reasonable care and skill, in accordance with information provided, and within a reasonable time.
8. Cancellation and Cooling-Off Period
By submitting your manuscript and making payment, you expressly request that we begin providing the service immediately. Once editorial work has commenced, you lose the right to cancel under the 14-day cooling-off period.
9. Refunds
40% refund if rejected following peer review; no refund on author withdrawal or desk rejection. See our full Refund Policy.
10. Governing Law
These terms are governed by the laws of England and Wales.
This policy explains when a refund may be issued for the APC pre-payment (£2,495.00).
2. Refund on Rejection Following Peer Review
If your manuscript is rejected following peer review, you will receive an automatic refund of 40% (£998.00) to the original payment method via our payment provider.
3. No Refund — Desk Rejection
If your manuscript is desk rejected (before peer review), no refund will be issued.
4. No Refund — Author Withdrawal
If you withdraw your manuscript at any stage, no refund will be issued.
5. No Refund — Accepted Manuscripts
If your manuscript is accepted for publication, no refund applies.
6. Processing Time
Refunds typically take 5–10 business days to appear on your statement.
7. Fee Waivers
Any applicable refund will be calculated based on the amount actually paid.
8. Exceptional Circumstances
Duplicate or erroneous payments will be considered on a case-by-case basis.
Runnymede Academic Press is an open-access academic journal publisher operating 13 peer-reviewed journals across a range of disciplines. We are committed to rigorous peer review, editorial integrity, and making research freely accessible.
Acceptable Use Policy
Last updated: March 2026
1. About This Policy
This policy sets out the standards of conduct that apply when you use the Runnymede Academic Press website, including the manuscript submission system, author and reviewer portals, and all associated services.
2. Prohibited Uses
Security and technical misuse:
Attempting to gain unauthorised access to any part of the Website or its systems;
Security testing or vulnerability scanning without prior written consent;
Introducing viruses, malware, or technologically harmful material;
Using automated bots or scrapers beyond what robots.txt permits;
Denial-of-service attacks or attempts to disrupt the Website;
Circumventing security features.
Submission and editorial integrity:
Submitting fraudulent, fabricated, or falsified manuscripts;
Submitting plagiarised content or content infringing third-party IP;
Simultaneous submission to multiple journals (unless permitted);
Using automated tools without genuine human authorship;
Manipulating peer review or suggesting fictitious reviewers;
Misrepresenting identity, affiliation, or qualifications.
Communication and conduct:
Harassment, threats, abuse, or intimidation of any person;
Spam or unsolicited bulk communications;
Defamatory, obscene, offensive, or unlawful content.
3. Consequences of Breach
We may issue warnings, suspend access, reject or retract manuscripts, report to authorities, or take legal action.
The design, layout, graphics, logos, text, and other content of this website (excluding published articles) are the copyright of Futures House Limited.
3. Published Articles
Published articles are the intellectual property of their respective authors, published under the licence terms specified on each article page. All published articles are freely readable for a minimum of 12 months.
4. Trademarks
“Runnymede Academic Press”, its logo, and associated branding are trademarks of Futures House Limited.
5. Fair Use and Linking
You may link to our website provided links do not imply false endorsement, our content is not framed without permission, and appropriate attribution is given.
Runnymede Academic Press is committed to providing a high standard of service. If you are dissatisfied, we want to hear from you.
2. How to Make a Complaint
Email complaints@runnymedeacademicpress.com with your full name, tracking number (if applicable), description of complaint, supporting documentation, and desired outcome.
3. Acknowledgement
We will acknowledge your complaint within 5 business days.
4. Investigation and Resolution
We aim to resolve complaints within 20 business days.
5. Types of Complaints
Service complaints (payment issues, website problems, delays) are handled by our operations team.
Editorial complaints (fairness of decisions, conduct of review, alleged bias) are reviewed by a senior editor not involved in the original decision. Disagreement with an editorial decision alone does not constitute grounds for complaint.
6. Escalation
If unsatisfied, request an escalation review with subject line “Escalation Request” to complaints@runnymedeacademicpress.com. Response within 15 business days.
7. Research and Publication Ethics
For ethics complaints, we follow COPE guidelines. Unresolved ethics complaints may be referred to publicationethics.org.
8. Data Protection Complaints
See our Privacy Notice for data protection rights and ICO complaint procedures.
9. Record Keeping
Complaint records are retained for 3 years.
Disclaimers
Last updated: March 2026
1. General Disclaimer
The information on this website is for general informational and academic purposes only. Nothing constitutes professional, legal, medical, financial, or investment advice.
2. Academic Content Responsibility
Published articles represent the views of their respective authors, not those of Runnymede Academic Press. Authors are solely responsible for their content. We do not guarantee the accuracy or completeness of any published research.
3. AI Disclaimer
We use AI tools for editorial triage, reviewer matching, integrity screening, revision assessment, and typesetting assistance. All AI outputs are advisory only. Human editors make all editorial decisions. Manuscript content is not used to train third-party AI models.
4. No Affiliate Relationships
We do not operate affiliate programmes or receive financial incentives from third parties.
5. No Endorsement of Third Parties
References to third-party organisations or services do not constitute endorsement.
6. Limitation of Liability
To the fullest extent permitted by law, Futures House Limited accepts no liability for loss arising from reliance on published content, errors or omissions, or actions of authors, reviewers, or third parties.
Nothing excludes liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded under English law.